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Senior Programme Manager, Eastern & Southern Africa
| Organisation: | Fauna & Flora |
| Sector: | Biodiversity Management |
| Location: | Kenya |
| Closing date: | 18 May 2025 |
Fauna & Flora is seeking a highly experienced and motivated conservation professional to fulfil the role of Senior Programme Manager, Eastern & Southern Africa, providing and facilitating the enabling conditions for staff, projects and partners in the region to excel. The role has a capacity building focus and that also acts as a backstop and assumes overall responsibility for Fauna & Flora’s work in the region.
The successful candidate will have operational and managerial experience in conservation project and programme management, including people management, risk management and mitigation, proposal writing, technical and financial management and reporting of large funds and grants, preferably with statutory or multilateral/bilateral donors and preferably in Africa, as well as a commitment to organisational and national legal compliance.
Excellent people management skills are essential to the role to ensure a professional and motivated team that delivers effectively against project aims, objectives and timelines. The role requires a skilled and credible communicator, who is confident in developing the capacity of in-country teams and partners, both directly and by facilitating the engagement and skills of UK based cross-cutting teams, and ensuring the focus remains on in-country leadership and delivery of results.
The successful applicant will also have substantial experience in the field of conservation, a commitment to rights-based conservation and upholding the highest standards on social safeguard and safeguarding matters. They will enjoy working in a dynamic environment where the ability to respond swiftly and thoroughly to challenges and opportunities is paramount. Spoken and written fluency in English is essential.
Terms and Conditions
Start Date: As soon as possible
Duration of Contract: Permanent
Probation Period: 6 months
Gross Annual Salary: Kenya USD 79,975
UK GBP 62,215
Location: Fauna & Flora Office, Nairobi, Kenya (for candidates with right to work in Kenya) or Fauna & Flora Office, Cambridge, UK
Benefits: 25 working days’ annual leave entitlement plus national public holidays observed in Kenya / UK and any normal working days that fall between 24 December to 1 January inclusive, during which time Fauna & Flora Kenya and UK offices are closed.
For employees on Kenya-based contracts: Medical Insurance
For employees on UK-based contracts, FFI currently provides a pension contribution of 8% of salary after 3 months’ continuous employment. Group Life insurance, currently set at a benefit of 4 x basic salary.
Hours of Work: This is a full-time position.
For employees on Kenya-based contracts working 40 hours Monday to Friday inclusive. These hours may vary depending on the requirements of the job.
For employees on UK-based contracts working 37.5 hours Monday to Friday inclusive. These hours may vary depending on the requirements of the job.
N.B. This is an unaccompanied position.
Responsibilities:
Programme Accountability, Leadership and Management
Ensure the capacity is in place to enable in-country teams to deliver Fauna & Flora’s work, including providing direct capacity support, facilitating the input of Fauna & Flora -cross-cutting and other technical specialists, or where appropriate and agreed, seeking external resources
Provide directly, and ensure E&SA line managers provide excellent and motivational line management through objective setting, continuous performance management, annual appraisal, training provision and personal development planning to ensure the efficient and effective delivery of the programme
Ensure the effective administrative and financial management of Fauna & Flora’s operations in the E&SA programmes, including:
All country programmes are legally registered as national entities, allowing the implementation of Fauna & Flora operations
Remain up-to-date with statutory and regulatory frameworks relevant to operations in all country programmes and ensure Fauna & Flora operations comply with national laws, statutory regulations and have the requisite insurances necessary for the implementation of Fauna & Flora operations, including HR policies, labour and tax laws.
All in-country systems, policies and procedures comply, to the extent possible, with Fauna & Flora institutional systems, policies and procedures and Delegation of Authorities.
All contracts and grant agreements are appropriate to, and comply with, Fauna & Flora operating standards, the Fauna & Flora Delegation of Authority, and implementation conditions within the E&SA region
Accurate financial management of the E&SA programme and its projects
Maintenance of financial records to meet in-country, donor and any other auditing requirements
Deliver the annual budgeting and any reforecasting processes for E&SA Country Programmes, with effective delegation where appropriate, ensuring use of accurate and up to date information including pipeline, and ensuring all necessary programmatic costs are included.
Proactively and regularly communicate to the RD on programmatic costs and budgets flagging future funding needs, priorities, and any issues in a timely manner, including co-finance requirements
Oversee the effective recruitment of international and in-country staff and consultants required for the effective running of the E&SA programme in line with Fauna and Flora Recruitment Policy & Procedure and best practice,
Directly and through management of the E&SA team, contribute to and implement effective risk management and mitigation processes and solutions for Country Programme level operations, financial and health & safety, led by the Senior Programme Manager (Operations), Africa
Ensure E&SA team compliance with risk management and mitigation solutions, including inputting effectively into appropriate capacity development of individuals within the E&SA team.
Security and Safeguards Accountability
Manage, minimise and mitigate security and safeguarding risks in the E&SA Programme:
Act as the main point of contact between Fauna & Flora HQ and in-country teams on active security situations, ensuring an effective flow of communication between appropriate stakeholders.
Lead Fauna & Flora response in active security situations by bringing together appropriate internal roles in order to agree and implement immediate actions, and where appropriate feeding clear information, recommendations and scenario implications up the decision-making chain.
Ensure that Fauna & Flora safeguarding and social safeguard policies and procedures are actively implemented in the E&SA region and that all staff have received appropriate training and are aware of their responsibilities.
Where appropriate and in collaboration with safeguarding and social safeguard subject matter experts, oversee safeguarding and/or social safeguard cases in the E&SA region, ensuring clear communication to all relevant institutional levels and departments, enabling Fauna & Flora to respond quickly and appropriately both internally and externally.
Remain informed of security issues within the E&SA region and communicate issues of concern swiftly to the RD, Africa and IHSS Manager, advising of potential impact on staff, operations, projects, finances and funders.
Actively feed situational learning to the Senior Programme Manager (Operations), Africa, to enable the continuous development and implementation of strategies to manage and mitigate impacts caused by security issues, and enable the required staff training.
Conservation Impact
In line with Fauna & Flora’s global strategy, and in consultation with regional and cross-cutting colleagues:
Ensure each E&SA project has an approved Theory of Change that articulates how that project aligns with and delivers the Fauna & Flora global strategy.
Ensure each E&SA project goes through a full design process, including operational assessment and planning, also considering partner requirements.
Ensure that resulting project level work plans are in place that derive from and remain aligned with the project Theory of Change, with consideration of multi-team and partner resourcing.
Ensure that all new project ideas, concepts and proposals facilitate input from relevant regional, operational and cross-cutting team members, external partners / stakeholders as appropriate, and follow Fauna & Flora’s project cycle process and,
Delegation of Authorities
Facilitate the effective flow of best practice and learning between project managers and cross-cutting technical experts, including participation in Fauna & Flora’s global communities of practice and inputs into cross-cutting projects where appropriate
Facilitate and backstop the preparation of funding concepts and proposals, ensuring that:
They are designed to deliver the approved Theory of Change and address priority needs
Impact monitoring activities, analysis and dissemination of learnings are included along with start-up planning from both a technical and operational perspective
They support and strengthen Fauna & Flora’s position with credibility and clarity on critical approaches to conservation such as locally-led approaches, safeguarding and social safeguards etc.
They ensure staff, other resources, and overhead charging and cost recovery are adequately built in
They ensure compliance with Fauna & Flora operating standards and implementation conditions within country
They consider partner needs and any additional donor requirements
Ensure that funds are implemented in line with work plans and within budget, and where appropriate, include start-up phases that ensure clarity across implementing, technical and operational colleagues and partners.
Ensure the high-quality delivery of financial and narrative reports to donors within agreed internal and external deadlines
Advise the RD on conservation issues and strategic priorities and opportunities for Fauna & Flora in the E&SA region.
Partnership Management
Delegating and backstopping to in-country roles wherever possible, develop and manage key relationships and partnerships within E&SA, in order to maintain and enhance the local programme of work and to maximise the effective delivery of Fauna & Flora’s work in the E&SA region.
Lead on the development of and enable in-country teams to negotiate programme/project Memoranda of Understanding (MOUs), Memoranda of Agreement (MOAs) with partners, in consultation with the RD, Africa and in accordance with Fauna & Flora documentation and Fauna & Flora’s Delegation of Authorities.
Communications and Representation
Ensure Fauna & Flora’s work in the E&SA region feeds into Fauna & Flora’s wider conservation efforts through communication and collaboration with colleagues in cross-cutting teams as well as with other regional programmes, enabling conservation practice and learning to be used organisationally.
As appropriate represent Fauna & Flora and the E&SA programme, developing its profile and promoting its work to third parties, including national government agencies, diplomatic and development agencies, communities, NGOs, corporate for-profit entities, academic institutions, funders and donors, media and all other relevant bodies.
Facilitate the development of communications and fundraising materials (e.g., web pages, profiles, articles) with Fauna & Flora Cambridge staff to support the development of Fauna & Flora’s E&SA programmes.
General
Provide input, where appropriate, on other technical work undertaken by the Africa programme.
Perform any other tasks that may be requested from time to time that are appropriate to skills and experience, including broader representation of Fauna & Flora and its Programmes.
How to Apply
Applications should consist of the following:
Covering letter:
Clearly identify your preferred location and if you have the right to work there
Explain why you are applying, relating your experience and skills to the role
Full CV
Contact details for two referees (who will not be approached without your permission)
Applications should be submitted electronically to africajobs@fauna-flora.org
Please mark your application ‘Senior Programme Manager, E&SA’ and indicate in your covering letter where you saw the position advertised.
The closing date for applications is Sunday, 18 May 2025. First interviews are likely to take place during the week commencing Monday, 26 May 2025, with a written assessment and second interviews planned for the week commencing Monday, 2 June 2025.
Regrettably, due to limited resources and the high number of applications we receive, we are only able to contact short-listed candidates. If you do not hear from us within four weeks of the closing date, please assume that you have not been successful on this occasion.
Applicants with Disabilities
Fauna & Flora encourages applications from individuals with a disability who are able to carry out the duties of the post. If you have special needs in relation to your application, please contact Jade Bedwell, People Adviser, on Tel: +44 (0)1223 571000 or Email: jade.bedwell@fauna-flora.org
Excellent people management skills are essential to the role to ensure a professional and motivated team that delivers effectively against project aims, objectives and timelines. The role requires a skilled and credible communicator, who is confident in developing the capacity of in-country teams and partners, both directly and by facilitating the engagement and skills of UK based cross-cutting teams, and ensuring the focus remains on in-country leadership and delivery of results.
The successful applicant will also have substantial experience in the field of conservation, a commitment to rights-based conservation and upholding the highest standards on social safeguard and safeguarding matters. They will enjoy working in a dynamic environment where the ability to respond swiftly and thoroughly to challenges and opportunities is paramount. Spoken and written fluency in English is essential.
Terms and Conditions
Start Date: As soon as possible
Duration of Contract: Permanent
Probation Period: 6 months
Gross Annual Salary: Kenya USD 79,975
UK GBP 62,215
Location: Fauna & Flora Office, Nairobi, Kenya (for candidates with right to work in Kenya) or Fauna & Flora Office, Cambridge, UK
Benefits: 25 working days’ annual leave entitlement plus national public holidays observed in Kenya / UK and any normal working days that fall between 24 December to 1 January inclusive, during which time Fauna & Flora Kenya and UK offices are closed.
For employees on Kenya-based contracts: Medical Insurance
For employees on UK-based contracts, FFI currently provides a pension contribution of 8% of salary after 3 months’ continuous employment. Group Life insurance, currently set at a benefit of 4 x basic salary.
Hours of Work: This is a full-time position.
For employees on Kenya-based contracts working 40 hours Monday to Friday inclusive. These hours may vary depending on the requirements of the job.
For employees on UK-based contracts working 37.5 hours Monday to Friday inclusive. These hours may vary depending on the requirements of the job.
N.B. This is an unaccompanied position.
Responsibilities:
Programme Accountability, Leadership and Management
Ensure the capacity is in place to enable in-country teams to deliver Fauna & Flora’s work, including providing direct capacity support, facilitating the input of Fauna & Flora -cross-cutting and other technical specialists, or where appropriate and agreed, seeking external resources
Provide directly, and ensure E&SA line managers provide excellent and motivational line management through objective setting, continuous performance management, annual appraisal, training provision and personal development planning to ensure the efficient and effective delivery of the programme
Ensure the effective administrative and financial management of Fauna & Flora’s operations in the E&SA programmes, including:
All country programmes are legally registered as national entities, allowing the implementation of Fauna & Flora operations
Remain up-to-date with statutory and regulatory frameworks relevant to operations in all country programmes and ensure Fauna & Flora operations comply with national laws, statutory regulations and have the requisite insurances necessary for the implementation of Fauna & Flora operations, including HR policies, labour and tax laws.
All in-country systems, policies and procedures comply, to the extent possible, with Fauna & Flora institutional systems, policies and procedures and Delegation of Authorities.
All contracts and grant agreements are appropriate to, and comply with, Fauna & Flora operating standards, the Fauna & Flora Delegation of Authority, and implementation conditions within the E&SA region
Accurate financial management of the E&SA programme and its projects
Maintenance of financial records to meet in-country, donor and any other auditing requirements
Deliver the annual budgeting and any reforecasting processes for E&SA Country Programmes, with effective delegation where appropriate, ensuring use of accurate and up to date information including pipeline, and ensuring all necessary programmatic costs are included.
Proactively and regularly communicate to the RD on programmatic costs and budgets flagging future funding needs, priorities, and any issues in a timely manner, including co-finance requirements
Oversee the effective recruitment of international and in-country staff and consultants required for the effective running of the E&SA programme in line with Fauna and Flora Recruitment Policy & Procedure and best practice,
Directly and through management of the E&SA team, contribute to and implement effective risk management and mitigation processes and solutions for Country Programme level operations, financial and health & safety, led by the Senior Programme Manager (Operations), Africa
Ensure E&SA team compliance with risk management and mitigation solutions, including inputting effectively into appropriate capacity development of individuals within the E&SA team.
Security and Safeguards Accountability
Manage, minimise and mitigate security and safeguarding risks in the E&SA Programme:
Act as the main point of contact between Fauna & Flora HQ and in-country teams on active security situations, ensuring an effective flow of communication between appropriate stakeholders.
Lead Fauna & Flora response in active security situations by bringing together appropriate internal roles in order to agree and implement immediate actions, and where appropriate feeding clear information, recommendations and scenario implications up the decision-making chain.
Ensure that Fauna & Flora safeguarding and social safeguard policies and procedures are actively implemented in the E&SA region and that all staff have received appropriate training and are aware of their responsibilities.
Where appropriate and in collaboration with safeguarding and social safeguard subject matter experts, oversee safeguarding and/or social safeguard cases in the E&SA region, ensuring clear communication to all relevant institutional levels and departments, enabling Fauna & Flora to respond quickly and appropriately both internally and externally.
Remain informed of security issues within the E&SA region and communicate issues of concern swiftly to the RD, Africa and IHSS Manager, advising of potential impact on staff, operations, projects, finances and funders.
Actively feed situational learning to the Senior Programme Manager (Operations), Africa, to enable the continuous development and implementation of strategies to manage and mitigate impacts caused by security issues, and enable the required staff training.
Conservation Impact
In line with Fauna & Flora’s global strategy, and in consultation with regional and cross-cutting colleagues:
Ensure each E&SA project has an approved Theory of Change that articulates how that project aligns with and delivers the Fauna & Flora global strategy.
Ensure each E&SA project goes through a full design process, including operational assessment and planning, also considering partner requirements.
Ensure that resulting project level work plans are in place that derive from and remain aligned with the project Theory of Change, with consideration of multi-team and partner resourcing.
Ensure that all new project ideas, concepts and proposals facilitate input from relevant regional, operational and cross-cutting team members, external partners / stakeholders as appropriate, and follow Fauna & Flora’s project cycle process and,
Delegation of Authorities
Facilitate the effective flow of best practice and learning between project managers and cross-cutting technical experts, including participation in Fauna & Flora’s global communities of practice and inputs into cross-cutting projects where appropriate
Facilitate and backstop the preparation of funding concepts and proposals, ensuring that:
They are designed to deliver the approved Theory of Change and address priority needs
Impact monitoring activities, analysis and dissemination of learnings are included along with start-up planning from both a technical and operational perspective
They support and strengthen Fauna & Flora’s position with credibility and clarity on critical approaches to conservation such as locally-led approaches, safeguarding and social safeguards etc.
They ensure staff, other resources, and overhead charging and cost recovery are adequately built in
They ensure compliance with Fauna & Flora operating standards and implementation conditions within country
They consider partner needs and any additional donor requirements
Ensure that funds are implemented in line with work plans and within budget, and where appropriate, include start-up phases that ensure clarity across implementing, technical and operational colleagues and partners.
Ensure the high-quality delivery of financial and narrative reports to donors within agreed internal and external deadlines
Advise the RD on conservation issues and strategic priorities and opportunities for Fauna & Flora in the E&SA region.
Partnership Management
Delegating and backstopping to in-country roles wherever possible, develop and manage key relationships and partnerships within E&SA, in order to maintain and enhance the local programme of work and to maximise the effective delivery of Fauna & Flora’s work in the E&SA region.
Lead on the development of and enable in-country teams to negotiate programme/project Memoranda of Understanding (MOUs), Memoranda of Agreement (MOAs) with partners, in consultation with the RD, Africa and in accordance with Fauna & Flora documentation and Fauna & Flora’s Delegation of Authorities.
Communications and Representation
Ensure Fauna & Flora’s work in the E&SA region feeds into Fauna & Flora’s wider conservation efforts through communication and collaboration with colleagues in cross-cutting teams as well as with other regional programmes, enabling conservation practice and learning to be used organisationally.
As appropriate represent Fauna & Flora and the E&SA programme, developing its profile and promoting its work to third parties, including national government agencies, diplomatic and development agencies, communities, NGOs, corporate for-profit entities, academic institutions, funders and donors, media and all other relevant bodies.
Facilitate the development of communications and fundraising materials (e.g., web pages, profiles, articles) with Fauna & Flora Cambridge staff to support the development of Fauna & Flora’s E&SA programmes.
General
Provide input, where appropriate, on other technical work undertaken by the Africa programme.
Perform any other tasks that may be requested from time to time that are appropriate to skills and experience, including broader representation of Fauna & Flora and its Programmes.
How to Apply
Applications should consist of the following:
Covering letter:
Clearly identify your preferred location and if you have the right to work there
Explain why you are applying, relating your experience and skills to the role
Full CV
Contact details for two referees (who will not be approached without your permission)
Applications should be submitted electronically to africajobs@fauna-flora.org
Please mark your application ‘Senior Programme Manager, E&SA’ and indicate in your covering letter where you saw the position advertised.
The closing date for applications is Sunday, 18 May 2025. First interviews are likely to take place during the week commencing Monday, 26 May 2025, with a written assessment and second interviews planned for the week commencing Monday, 2 June 2025.
Regrettably, due to limited resources and the high number of applications we receive, we are only able to contact short-listed candidates. If you do not hear from us within four weeks of the closing date, please assume that you have not been successful on this occasion.
Applicants with Disabilities
Fauna & Flora encourages applications from individuals with a disability who are able to carry out the duties of the post. If you have special needs in relation to your application, please contact Jade Bedwell, People Adviser, on Tel: +44 (0)1223 571000 or Email: jade.bedwell@fauna-flora.org
Contact details
| Contact person: | Jade Bedwell |
| Contact number: | +44 (0)1223 571000 |
| Email: | jade.bedwell@fauna-flora.org |
